Aquiles Timbol Jr

Drafted contractual and general business correspondence for various stakeholders.

Submitted letters and emails to business contacts, ensuring timely communication.

Prepared and submitted gate pass applications and magnetic IDs to EWA.

Managed permit requests (LOA), including follow-up actions for approvals.

Assisted engineers with administrative duties to enhance operational efficiency.

Compiled tender inquiries, submissions, and evaluation reports for project bids.

Liaised with clients and contractors to ensure alignment on project requirements.

Attended meetings and prepared minutes to document discussions and decisions.

Managed daily office administration to ensure smooth operations.

Drafted and submitted correspondence to various business contacts.

Prepared and submitted invoices to multiple clients.

Created and submitted LPOs to suppliers efficiently.

Compiled monthly progress, expense, and daily reports for ongoing projects.

Developed project contract agreements in accordance with company standards.

Liaised with clients, subcontractors, and suppliers to maintain effective communication.

Renewed company and engineers' CRPEP licenses as required.

Managed document control operations and organised project site correspondence efficiently.

Maintained records of all outgoing and incoming correspondence meticulously.

Filed and archived project documents to ensure easy retrieval.

Retrieved documents and information in response to authorised staff requests.

Prepared weekly and monthly documentation reports accurately.

Updated Documents/Drawings Master List regularly to reflect current status.

Received and distributed documents for action or information to relevant personnel.

Coordinated preparation of office requirements, including stationery and cleaning materials.

Prepared and submitted Document/Drawing/Material Transmittals sheets and Inspection Requests.

Maintained records of all outgoing and incoming correspondence.

Managed document control operations and organised main office and site correspondences.

Updated and encoded Documents Master List for accuracy.

Uploaded all documents to company server for easy access.

Filed and archived all company documents systematically.

Retrieved information from files in response to requests from authorised staff.

Assisted Logistics Team with documentation, site storage preparation, and execution of storage plans.

Assisted in preparing counter responses to incoming legal notices.

Responded to internal and external inquiries regarding Admin and Legal Department operations.

Updated company insurance policies while liaising with brokers and suppliers.

Prepared LPOs for office supplies with an annual budget exceeding BD 30,000.

Conducted bookkeeping and managed registration of engineers' COEPP cards.

Collected, drafted, and published company news on website and social media platforms.

Prepared department’s Key Performance Indicators (KPI) and attended bi-yearly executive meetings.

Relieved Executive Secretary during annual leave and assisted Receptionist when needed.

Managed daily operations to ensure smooth facility functioning.

Answered telephone calls efficiently, directing inquiries to relevant staff.

Scheduled parties and games according to tenant requests.

Provided information and operated health club equipment for tenant use.

Updated logs and prepared reports on pool maintenance and operations.

Delivered courteous and effective service to all tenants.

Oversaw inventory management across all branches.

Reviewed branch variances to identify discrepancies.

Verified mathematical calculations for sales computations.

Prepared invoices for Accounts Payable efficiently.

Filed completed Accounts Payable vouchers accurately.

Assisted in preparing payroll reports as required.

Performed various clerical tasks to support operations.