Fatima Abdulla

Main Responsibilities of HR:

• Attracting potential job candidates and participating in the recruitment process.
• Preparing Offers & employment Contracts
• Managing expatriate employee's work permit
• Managing employees’ personal files
• Maintaining employee records and handling all HR administrative duties
• Maintaining company's accounts in LMRA/GOSI/MOL and Tamkeen
• Addressing employee queries about HR related issues
• Handling employee disciplinary procedures
• Assist payroll department by providing information (leaves of absence, new hire personal information, wage changes, termination, etc.)
• Organizing training courses for staff members
• Maintaining employees’ licenses with RERA

Main Responsibilities of Receptionist:

• Greeting and welcoming visitors on their arrival
• Directing visitors/clients to the relevant person and department
• Answering, and forwarding phone calls
• Providing accurate information by phone/e-mail or in-person
• Receiving, sorting, and distributing daily mail or deliveries
• Ensuring the reception area remains presentable and tidy, with necessary stationery materials (e.g
• Pens, brochures, forms, etc.)

Main Responsibilities of Secretary:

• Answering phone calls, redirecting them to relevant persons or taking messages
• Preparing and disseminating correspondence, forms, and memos
• Checking the availability of office supplies on a regular basis and also placing appropriate orders as needed
• Making travel arrangements
• Developing and maintaining an efficient filing system
• Filing and updating contact information of suppliers, employees and clients

Main Responsibilities of Community Manager/Administrative Assistant:

• Direct resident communication to appropriate manager, in addition to providing information to resolve inquiries for resident satisfaction
• Submitted employee time sheets to accounting for payroll processing
• Prepared packages and set up courier deliveries
• Address walk-in complaints/concerns and manage phone calls from residents by providing informative answers to questions in a timely manner
• Maintain Board and HOA files, and government documents, such as maps, plans, and RERA docs.
• Prepare and send violation notices to owners
• Emails board meetings up and general assembly meeting/ agenda/ minutes to all owners, and translate it as needed
• Update resident information
• Issue appropriate notices as necessary
• Arrange uniforms for all employees on sites
• Other duties, as assigned

• Management of employees records in SAP and TA systems
• Assisting in payroll management for employees
• Managing company medical insurance for employees
• Assisting SIAEC HR Manager on his daily operations

• Providing training for newly hired staff
• Maintaining staff attendance and payroll
• Handling administration duties in the two branches of the group