HUDA GHAZI ALMUTAIRI

King Salman International Airport Project (KSIA)

• Coordinate with internal departments to distribute and retrieve documents.
• Ensure accurate filing, archiving, and retrieval of documents (both electronic and hard copies).
• Review of incoming and outgoing documents for completeness.
• Use Aconex system to upload, update, track, and distribute documents.
• Submit documents to clients and external organizations through Aconex.
• Create and manage Workflows in Aconex for document review and approval cycles.
• Set up and maintain Directory Mail Groups in Aconex to streamline communication.
• Track document revisions and approvals using Excel and SharePoint.
• Tracked RFI cases and submitted detailed reports.

Riyadh Metro Project (RMP)

• Compiled and analyzed data using Microsoft Excel and Access.
• Responsible for the storage of the active and archived documents.
• Developed and implemented record management procedures.
• Downloading documents from the Aconex.
• Assembled and mailed informational packets, reports and publications.
• Refresh and Publish the Power BI Dashboard.
• Review the Single line diagram/ load schedule /scope drawings and prepare the package to upload and modify in the Q4 safety system.
• Provide Q4 logins for project users to raise the permissible, and assign the roles based on the requirements.
• Download from the Q4 system and prepare packages of Energy Isolation permits (EIP) / sanction to test (STT) LOTO permits (more than 11000 permits per month).
• Manages and Organizes LOTO data records and files.
• Assisted in tracking changes and maintaining documentation.
• Assisting team to register the key log for line 1 into Access database.
• Set up, copy, scan and store documents.

Riyadh Metro Project (RMP)

• Performed administrative support tasks for HR department.
• Request and follow up with HR to provide annual leave details to the site team (Authorized Operator, Tagging Authority and LOTO Coordinator).
• Request and follow up with HR for transfer names on the timesheet.
• Coordinate with LOTO coordinator and managing materials withdraw request.
• Request all materials needed by the office or site team from office service.
• Coordinate with LOTO team and manage the personal protective equipment for Authorized operator.
• Support the team through IS&T department to set up IT requisition, (Hardware and software).

• A collaborative training: where a site is designed to facilitate data entry, retrieval, modification, deletion and display from a database using database connectivity between SQL Server and Visual Studio.
• And how to make a backup copy and restore the database.