Iyshwarya Viswanathan

1. CPR Booking and Appointment: Handling appointments for Civil Personal Registration (CPR), ensuring that employees or new hires are scheduled appropriately to obtain or renew their CPR cards. This process includes collecting necessary documents, booking appointments, and following up on status.

2. LMRA Enrollment: Responsible for enrolling employees with the Labour Market Regulatory Authority (LMRA). This involves ensuring that all new hires are registered in the LMRA system for work permits, maintaining employee records in line with LMRA requirements, and managing any necessary updates.

3. LMRA Visa Management: Managing the visa processes for both overseas and local hires, including application, renewal, cancellation, and mobility support. Ensures that all visa-related documentation complies with Bahraini laws, files overstay cases when applicable, and supports employees with any e-support needs related to visa processes.

4. Pre-Employment Medical: Coordinating pre-employment medical exams for potential employees to ensure they meet health standards required for the job. This includes liaising with medical providers, scheduling appointments, and ensuring timely reporting of results.

5. Gosi Payment: Managing all payments related to the General Organization for Social Insurance (GOSI). This includes ensuring timely payment of social insurance contributions for employees, maintaining accurate records, and ensuring compliance with GOSI regulations.

6. Invoicing and Billing: Managing the invoicing and billing processes for company-related services and expenses. This includes issuing invoices, monitoring payment statuses, ensuring all billing information is accurate, and maintaining records of all transactions .

7. Inventory Control: Overseeing the management and tracking of the company's inventory. This includes monitoring stock levels, ordering supplies when needed, ensuring inventory records are accurate, and coordinating with departments to ensure they have the necessary materials.

8. Processing Invoices: Handling the processing of incoming invoices from suppliers and service providers. This involves verifying invoice accuracy, ensuring proper approvals, and coordinating payment schedules.

9. Record Management: Organizing and maintaining company records, ensuring all documents are filed and stored properly, and are easily accessible when needed. This includes both physical and digital records and ensuring compliance with company and legal standards for record-keeping.

10. Employee Record Management: Maintaining detailed records for each employee, including personal information, employment history, contracts, performance evaluations, and other relevant documents. Ensures that records are updated regularly and securely stored.

11. HR Management: Overseeing all aspects of human resources functions within the organization, including recruitment, training, performance management, and employee relations. Supports the company in aligning HR practices with organizational goals.

12. Database Management: Managing and maintaining databases that support various company operations, including HR systems and inventory. Ensures data accuracy, security, and accessibility for authorized personnel.

13. Recruitment Support: Supporting the recruitment process by posting job advertisements, scheduling interviews, and coordinating with candidates. Assists in preparing and maintaining job descriptions and employment contracts, and ensures recruitment documentation is up to date.

14. Employee Records Management: Maintaining and updating employee records, ensuring they include personal details, employment history, performance evaluations, and other required documentation. Ensures that all HR documents are filed in compliance with legal and company standards.

15. Onboarding and Offboarding: Coordinating the onboarding process for new employees, including orientation, training schedules, and ensuring they have the necessary tools and information. Also responsible for managing the offboarding process, including exit interviews, clearance procedures, and the return of company property.

16. HR Policies and Procedures: Assisting in the development and implementation of HR policies and procedures. Providing guidance and support to employees regarding company policies, benefits, and workplace issues to ensure consistency and compliance across the organization.

17. Compliance and Reporting: Managing visa applications and related payments for new hires and expatriate employees, including work permits, renewals, updates, and cancellations. Ensures compliance with Bahraini labor laws and prepares HR reports and statistics for management review.

18. General Administrative Support: Handling HR-related inquiries and correspondence, scheduling and coordinating HR meetings, events, and training sessions. Ensures efficient communication within the HR department and across the organization.

19. Internal Document Control: Enhances information accessibility by improving internal document control practices. Implements systems to organize and retrieve documents quickly , ensuring efficient workflows across departments.

20. Data Security: Secures sensitive data by adhering to confidentiality procedures and ensuring the integrity of all records. Regularly monitors data security systems to safeguard against breaches and ensures compliance with data protection laws.

21. Documentation Scanning & Classification: Scans new documents into the system, classifies data using standard codes for efficient storage and retrieval. Ensures that all documents are properly indexed and stored digitally for easy access.

Key Personal Attributes:

• Detail-oriented and accurate in task execution.
• Proactive and able to work independently, while also being a collaborative team player.
• Adaptable and flexible to thrive in a dynamic work environment.

Employee Documentation Handling:
Managing employee documentation, including contracts, recruitment paperwork, and starter packs. Ensures all documents are processed accurately and stored securely.

1. Recruitment Support: Assist in the recruitment process by posting job advertisements, scheduling interviews, and coordinating with candidates. Ensure a smooth recruitment experience by communicating effectively with candidates and hiring managers. Prepare and maintain accurate job descriptions, employment contracts, and other related documentation.

2. Employee Records Management: Maintain and update employee records, ensuring they contain accurate personal details, employment history, performance evaluations, and other relevant information. Ensure that all HR documents and records are accurately filed and meet legal and company standards for confidentiality, security, and compliance.

3. Onboarding and Offboarding: Coordinate new employee onboarding activities, including scheduling orientation sessions, ensuring training materials are prepared, and facilitating the provision of necessary tools and resources. Manage the offboarding process, which includes conducting exit interviews, managing clearance procedures, and ensuring the return of company property.

4. HR Policies and Procedures: Assist in the development, implementation, and continuous improvement of HR policies and procedures. Provide guidance and support to employees regarding company policies, benefits, and workplace matters to ensure alignment with legal requirements and company values.

5. Compliance and Reporting: Handle all visa applications and related payments for new hires and expatriate employees, including work permits, renewals, updates, and cancellations. Ensure compliance with Bahraini labor laws and regulations. Assist in preparing HR reports and statistics for management, contributing to informed decision-making and organizational planning.

6. General Administrative Support: Manage HR-related inquiries and correspondence in a timely and professional manner. Coordinate and schedule HR meetings, events, and training sessions. Ensure smooth administrative operations within the HR department and across the organization.

Personal Attributes:

• Detail-oriented and accurate: Ensure the precision of all HR documentation and processes.
• Proactive: Able to anticipate needs and take initiative in managing tasks independently.
• Team-oriented: Collaborates well with others to achieve shared goals while remaining adaptable to changing situations.
• Adaptable and flexible: Thrives in a dynamic work environment, quickly adjusting to new challenges and responsibilities.

1. Invoice Encoding & Tracking:
Responsible for encoding and monitoring invoices, ensuring all transactions are accurately recorded on a daily basis. This involves verifying the accuracy of invoice details and ensuring they are entered into the system correctly for financial tracking.

2. Payment & Receivables Management:
Efficiently tracks payments and receivables, ensuring timely processing and accurate financial records. This includes monitoring outstanding balances, following up on overdue payments, and coordinating with relevant departments to ensure all transactions are up to date.

3. Payroll Administration:
Accurately processes and manages employee payroll in compliance with company policies. This includes calculating salaries, bonuses, deductions, and ensuring timely and correct disbursement of payments.

4. Document Management:
Maintains both digital and paper-based filing systems for seamless document retrieval and organization. Ensures that all documents are properly classified and stored in accordance with company guidelines.

5. Process Improvement:
Developed and implemented new administrative systems, improving the efficiency of team operations and enhancing overall productivity. Actively seeks out and implements process improvements that contribute to smoother workflow and better resource management.

6. Confidentiality & Data Protection:
Handles confidential information with discretion and professionalism, adhering to data protection standards and company confidentiality policies. Ensures that sensitive data is securely stored and accessed only by authorized personnel.

7. Office Resource Management:
Organizes fair access to office resources, facilities, and supplies, ensuring smooth daily operations. This includes managing inventory levels, ordering supplies, and ensuring that all departments have the necessary resources to operate efficiently.

8. Administrative Support:
Provides clerical support, including photocopying, file updating, and faxing communications as needed. Supports staff by ensuring that administrative tasks are carried out efficiently and that resources are available for other team members.

9. Financial Reconciliation:
Opens financial statements, inputs transactions, and reconciles accounts to maintain accurate and up-to-date financial data. Ensures consistency between ledgers and bank statements, addressing any discrepancies promptly.

10. Internal Document Control:
Enhances information accessibility by improving internal document control practices. Implements systems to organize and retrieve documents quickly
2, ensuring efficient workflows across departments.

11. Data Security:
Secures sensitive data by adhering to confidentiality procedures and ensuring the integrity of all records. Regularly monitors data security systems to safeguard against breaches and ensures compliance with data protection laws.

12. Documentation Scanning & Classification:
Scans new documents into the system, classifies data using standard codes for efficient storage and retrieval. Ensures that all documents are properly indexed and stored digitally for easy access.