LAUREEN DIMALIWAT MENODIN

1.) Daily Financial Operations:

* Daily Deposits: Accurately prepare and perform daily deposits of all cash and cheque receipts (e.g., rentals, sales down payments, management fees, maintenance charges, Services charges, Rental commissions, Association Payments) into designated company bank accounts.

* Transaction Data Entry: Input daily financial data into the accounting system, including but not limited to tenant payments, property maintenance invoices, utility bills, sales commissions, and general expenses.

2.) Accounts Payable & Receivable Management (Real Estate Specific):

* Invoice Processing (AP): Process incoming invoices for property-related expenses, ensuring proper coding, authorization, and timely entry into the system. This includes following up with the maintenance team for invoice clarification or approval.

* Payment Preparation: Prepare and process outgoing payments to vendors, contractors, and landlords via cheques ensuring all payments are authorized and executed punctually.

* Government & Statutory Payments:

- Process payments for LMRA (Labour Market Regulatory Authority) bills and renewals.

- Manage monthly GOSI (General Organization for Social Insurance) payments for building association employees.

- Handle payments for vehicle insurance and other insurance policies related to company assets.

- Process any other payments required by government entities related to the real estate business.

* Invoice Generation (AR):Generate and distribute invoices for rent, service charges, 3rdParty Invoices, and other tenant/property-related fees.

* Collections Support: Monitor accounts receivable ledgers for outstanding rental commission payments, and assist in initial follow-up communications.

* Security Deposits: Process and reconcile security deposit receipts and ensure accurate handling of refunds upon lease termination, adhering to legal guidelines.

3.) Financial Reporting & Documentation:

* Monthly Report Preparation: Assist in compiling and generating routine monthly financial reports, specifically including:

- Building Expenses Monthly Reports (detailed breakdown of property operating costs)

- Basic Accounts Receivable/Payable aging reports.

* Daily Report Updates: Maintain and update daily an Excel-based monthly report file for Building Expenses and Sales Leads, ensuring data accuracy and timeliness.

* Report Signatures: Facilitate the process of obtaining necessary signatures from managers for financial reports prior to their final distribution or submission.

* Record Keeping: Maintain a meticulously organized system for all financial records, both physical and digital, ensuring easy retrieval and compliance with audit requirements. This includes keeping all financial records in safe documentation or filing systems to ensure their security and integrity.

4.) Reconciliation & Discrepancy Resolution:

* Assist in the reconciliation of bank accounts, tenant ledgers, and various property-specific general ledger accounts.

* Investigate and resolve discrepancies related to payments, invoices, or financial records in coordination with relevant teams (e.g., Property Management, Sales, Maintenance).

5.) Communication & Coordination:

* Serve as a primary point of contact for financial inquiries from tenants, vendors, and internal departments (e.g., Property Management, Sales, Maintenance).

* Communicate effectively to ensure all financial data is accurate and discrepancies are resolved promptly.

*Document Distribution: Prepare and send necessary financial documents (e.g., payment statements, expense reports, contractor invoices) to the Building Association related to management fees, expenses, and contractor payments.

* Escalate complex accounting issues to senior accounting personnel or the Finance Manager.

6.) Purchase Orders and Payments:

* Data entry of purchase orders and payments: (e.g., 3rd Party Invoices, Suppliers, Contractors, & Related Parties). Accurately enter data from purchase orders and payment information into the company's accounting software

7.) General Administrative Support:

* Manage general office supplies for the accounting department.

* Handle departmental mail and correspondence.

* Uphold the highest standards of confidentiality for all sensitive financial and tenant information.

* Document Preparation for Building Audits:

- Gather and organize all necessary financial documentation required for audits of individual buildings or properties. This may include invoices, expense reports, bank statements, lease agreements, and other relevant records.

- Ensure that documentation is readily accessible and presented in a clear, organized manner for auditors.

- Assist in responding to auditor inquiries and providing additional documentation as needed.

• Handling Invoices, and Quotations for Real Estate
• Oversees office activities and operations in the company
• Managing the agenda/appointments/meetings.
• Creating and updating records and database
• Handling Real Estate Transactions, and documentations.
• Handling Social Media page for Real Estate, Perfume and Trading (IG and Facebook)
• Creating Content and Design for Real Estate and Perfume Sector
• Preparing Reports, presentations and proposal as assigned
• Managing phone calls and correspondence (e-mail, letters, packages etc.)
• Helping the Marketing planning of the company

• Receiving incoming inquiries
• Preparing Quotations, Cash Sales Daily and Monthly Basis
• Following up suppliers through email and Calls Local and International Supplier
• Arranging Purchase Order
• Processing Delivery Orders for Clients
• Arranging Business Meeting with the Prospects Clients and Suppliers
• Helping Accounts operations
• Updating database
• Self-motivated, with a strong sense of personal responsibility.
• Worked well in a team setting, providing support and guidance.
• Assisted with day-to-day operations, working efficiently and productively with all team members.
• Managed time efficiently in order to complete all tasks within deadlines.

• Preparing incoming inquiries & quotations on a daily basis.
• Receiving incoming calls regarding sales on a daily basis
• Involved in processing orders, forms and applications
• Preparing Daily & Monthly Reports. (ex. Sales report etc....)
• Following up Tenders through email, calls & messages with local & international suppliers.

• Obtains client information by answering telephone calls; interviewing clients; verifying information.
• Determines eligibility by comparing client information to requirements.
• Establishes policies by entering client information; confirming pricing.
• Informs clients by explaining procedures; answering questions; providing information.
• Maintains communication equipment by reporting problems.
• Maintains and improves quality results by adhering to standards and guidelines; recommending improved procedures.