Marissa Venter
Document Control & Compliance Manager
Blok 257 Amwaj
Summary
To secure a position where I can utilize my quality and management skills, knowledge, qualifications and experience in a challenging and rewarding role Document Processing Specialist developing and implementing document control and management strategies. Stores documents correctly for easy employee access. Excellent communication and organizational skills, with proficiency in standard office software and attention to detail.
Overview
12
12
years of professional experience
3
3
Certifications
Work History
Document Control Manager
Geneire Engineering and Project Management
04.2023 - Current
- Document Management for 3 large facilities Central CPU and Laundry for Red Sea Global
- Effectively administering the Tracker System
- Ensuring adherence to quality standards and compliance
- Implementation of Completion Procedures and Completion Instruction
- Efficiently controlling and managing IP documentation
- Support of task force with vital documents for construction completion
- Review documents for quality and correctness
- Responsible for electronic receipt, recording, tracking reporting, of related documents in a timely manner
- Performing as a strong member of a cohesive team with strict adherence to health, safety and statutory regulations, governance processes and compliance requirements.
- Developed and executed system implementation plans to permit integration of users and documentation for company mergers.
- Performed document reproduction, printing documents from electronic sources such as email attachments, PDF files and cloud storage.
- Created and maintained user accounts and properly routed documents for approval and training.
- Identified areas of weakness and recommended or implemented process improvements.
- Managed training courses, setup and maintenance for document control systems.
- Collaborated across departments and levels of management to gain consensus on procedural documentation.
- Converted documents from one application to another.
- Maintained document control system and updated work instructions, procedures and associated databases.
- Worked with internal staff to process documents and sent for closing.
- Assisted in continuous improvement activities while developing and maintaining resulting documents.
- Translated complex technical information into intuitive clear format.
- Collaborated with quality assurance team to comply with regulatory requirements.
- Identified audit parameters to comply with quality standards.
- Assisted compliance officer to gather necessary documentation for new account applications.
- Assisted with document troubleshooting and recovery of corrupt documents and files.
- Contributed to design and implementation of overall corporate documentation standards, numbering conventions and templates.
Documentation and Quality Manager
Pavilion Renewables WLL
07.2021 - Current
- ISO 9001, 14001,45001 Company compliance management
- Administrator for the Tracker System to track progress and control of documentation
- Performing as a strong member of a cohesive team with strict adherence to health, safety and statutory regulations, governance processes and compliance requirements.
- Calibrated instruments and scales in production area and quality lab.
- Equipped and organized facility to comply with company strategy for online and offline quality controls.
- Updated quality control standards, methods, and procedures to meet compliance requirements.
- Followed quality standards and procedures to minimize errors and maximize customer satisfaction.
- Devised specifications for processes.
- Improved quality processes for increased efficiency and effectiveness.
- Increased customer satisfaction through adherence to quality standards and customer requirements.
- Liaised with HR manager to organize and perform quality standard training for new and existing staff.
- Coordinated and oversaw periodic audits to evaluate product quality and safety and address non-conformances.
- Developed and deployed production control plans and created work instructions and procedures.
- Inspected inbound and outbound products for compliance with established industry standards, company policies, and procedures.
- Managed and archived quality documentation and participated in internal and external quality audits.
- Wrote and implemented new rework procedures to standardize processes and streamline workflow.
- Sorted product and provided expertise on non-conforming product requirements.
- Evaluated quality problems and performed assessments to identify and resolve issues.
- Mentored and encouraged employees to strive for excellence while fostering professional growth.
- Assisted in organizing and overseeing assignments to drive operational excellence.
- Defined clear targets and objectives and communicated to other team members.
- Leveraged data and analytics to make informed decisions and drive business improvements.
- Launched quality assurance practices for each phase of development
- Streamlined and monitored quality programs to alleviate overdue compliance activities.
QC Data book Reviewer
Hitachi, Mitsubishi, ZA
03.2017 - 06.2021
- Data book submission and final handover to client
- Eskom – Kusile Project
- Processed 8000 construction Data books per boiler for 6 units (boilers)
- Administrator for the Tracker System to track progress and control of documentation
- Quality results (agreed standards/compliance)
- Updating of Progress for Handover on Tracker Database
- Implementation of Completion Procedures and Completion Instruction
- Expedite and follow up the construction and discipline for clearing of Punch items
- Handling and reviewing data files as per kks / lines and systems for final document sign off
- Support of task force with vital documents for construction completion
- Review work files for quality and correctness
- Responsible for electronic receipt, recording, tracking reporting, of related documents in a timely manner
- Performing as a strong member of a cohesive team with strict adherence to health, safety and statutory regulations, governance processes and compliance requirements.
- Completed accurate and polished formatting in line with publishing standards prior to submission.
- Managed competing deadlines with efficiency.
QC Data book Coordinator
Murray & Roberts, ZA
10.2014 - 02.2017
- Coordinating Data book submission and final handover to client
- Eskom – Kusile Project
- Managing QC Site work file control office – Team of 12 employees
- Member of MRPE / MHPSA JTF subcommittee for Work files and Data books
- Administrator for the Tracker System to track progress and control of documentation
- Monitoring schedule to meet Milestone
- Updating of Progress for Handover on Tracker Database
- Developing and providing of weekly/month Report overview based on Handover Activities in the project
- Daily Completion Meetings with Discipline
- Implementation of Completion Procedures and Completion Instruction
- Close coordination with various disciplines for target date of completion of different inspections to avoid delay of System and Documentation Turnover
- Expedite and follow up the construction and discipline for clearing of Punch items
- Handling and review 8000construction packs x 6 boilers - files as per kks/lines and systems for final document sign off
- Support of task force with vital document for construction completion.
- Tracked records, filed documents and maintained communication between clients to manage office activities.
- Used job-related software to draft and finalize written correspondence and documentation.
- Evaluated operational practices and identified improvement opportunities to develop revisions for systems and procedures.
- Kept high average of performance evaluations.
- Monitored front areas so that questions could be promptly addressed.
- Resolved issues through active listening and open-ended questioning, escalating major problems to manager.
Document Control and Handover Assistant
Worley Parsons, ZA
06.2012 - 09.2014
- Maintenance of related documentation
- Responsible for electronic receipt, recording, tracking reporting, and disposition of related documents in a timely manner
- Perform complex PDDM duties and analytic tasks
- QA Checks on drawings before submission and all relevant documentation
- Interface with groups inside and outside the organization
- Requesting Drawings
- Assisting with documentation Requests
- Co-ordinate online squad checking process - encompass and share point
- Control technical queries and concessions – distributions and general office administration including filing
- Responsible for obtaining information, compiling and distribution of the various reports
- Accurate document/information processing and management
- Daily visits to EIE - Sasol
- Collecting drawings and all relevant documentation from EIE
- Making full use of share point and encompass
- Issue of project management instruction - requisitions.
- Worked closely with management to provide effective assistance for specific aspects of business operations.
- Greeted guests in with friendliness and professionalism.
- Reviewed and edited documents for accuracy, grammar and clarity.
- Developed and maintained filing systems to facilitate easy access to information.
- Drafted common document templates to reduce time spent creating documents from scratch.
Education
High School Diploma -
Oosterland
Secunda , South Africa 04.2001 -
Skills
Microsoft Office Suite - Teamsundefined
Qualifications And Certificates
- ISO 9001,14001,45001 Internal Auditors
- ISO 9001 Quality Management (QMS)
- ISO 14001 Environmental Management
- ISO 22000 Elements of Food Management System (FSMS)
- HCCP Food Safety System for Restaurants and other Catering
- Master Microsoft Power BI
- Diploma Business Administration
- SAIW – Quality Inspector Level I
- IRCA – Safety Rep Course
- Megro Imjeni Facilitators course
- Microsoft Office & Pastel
- Change Management & Project Execution
- Integraph- Picoda Welding Coordination System
- Full Driver License
Demonstrated Abilities
- Experienced in working in an engineering project group or document management center.
- Extensive working knowledge of the oil and gas industry
- Specialist knowledge in Oil & Gas document management systems and procedures
- Ability to control, direct, supervise and manage the day-to-day activities with a documentation management center.
- Experienced in electronic data formats production and retention.
- Experienced in writing and maintaining of departmental procedures
- Extensive knowledge of Asset information management requirements
- Extensive knowledge of project document close - out and handover
- Knowledge of file format conversion process
- Knowledge of various electronic document management applications
- Ability to carry out departmental audits on both the system and the processes in document management
- Knowledge of maintenance and administration of the document management system
- Ability to carry out performance reviews and appraisals with DM personnel
- Skilled and experienced quality document management professional with a solid background in quality documentation handover and control and management
- Strong technical aptitude with the ability to read and interpret technical documentation
- Good written and verbal communicator with superior interpersonal, negotiation and liaison skills
- Able to relate to a wide range of people from various cultural, professional and technical sectors
- Solid analytical aptitude with advanced organisational, problem-solving and time-management skills
- Safety conscious with strict adherence to health and safety regulations and guidelines
- Able to work well under pressure and meet strict deadlines in a fast-paced environment
- Strong team player with the ability to work unsupervised
- Displaying a high level of professionalism and confidentiality, with meticulous attention to detail.
Specialist Skills
- Quality Inspection – Piping and mechanical
- Final handover – Piping and mechanical
- Welding systems Admin
- Document Management
- Data book Inspections
- Service Provider Management
- Handover Coordination
- ISO Documentation Implementation
- Compliance Management
- Quality and Quantity verification
- Contract Admin
- Site Agent (Badging)/Site Access
- Project Management
- Chemical plants
- Power and Energy Plants
- Health and safety requirements and file compilation
References
- Willem Keller, +27 84 549 2814, w_keller@za.mhps.com, Handover Lead – Hitachi Mitsubishi
- Allard van dyk, allard.vandyk@murrob.co.za, Site Director – Murray and Roberts
- Dylan Solomon, +27 81 471 6841, Dylan.solomon@worley.com, Handover Lead – Worley Parsons
Certification
Diploma Business Administration
Timeline
Document Control Manager
Geneire Engineering and Project Management
04.2023 - Current
Documentation and Quality Manager
Pavilion Renewables WLL
07.2021 - Current
QC Data book Reviewer
Hitachi, Mitsubishi, ZA
03.2017 - 06.2021
QC Data book Coordinator
Murray & Roberts, ZA
10.2014 - 02.2017
Document Control and Handover Assistant
Worley Parsons, ZA
06.2012 - 09.2014
High School Diploma -
Oosterland
04.2001 -
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