To secure a position where I can utilize my quality and management skills, knowledge, qualifications and experience in a challenging and rewarding role Document Processing Specialist developing and implementing document control and management strategies. Stores documents correctly for easy employee access. Excellent communication and organizational skills, with proficiency in standard office software and attention to detail.
Overview
12
12
years of professional experience
3
3
Certifications
Work History
Document Control Manager
Geneire Engineering and Project Management
04.2023 - Current
Document Management for 3 large facilities Central CPU and Laundry for Red Sea Global
Effectively administering the Tracker System
Ensuring adherence to quality standards and compliance
Implementation of Completion Procedures and Completion Instruction
Efficiently controlling and managing IP documentation
Support of task force with vital documents for construction completion
Review documents for quality and correctness
Responsible for electronic receipt, recording, tracking reporting, of related documents in a timely manner
Performing as a strong member of a cohesive team with strict adherence to health, safety and statutory regulations, governance processes and compliance requirements.
Developed and executed system implementation plans to permit integration of users and documentation for company mergers.
Performed document reproduction, printing documents from electronic sources such as email attachments, PDF files and cloud storage.
Created and maintained user accounts and properly routed documents for approval and training.
Identified areas of weakness and recommended or implemented process improvements.
Managed training courses, setup and maintenance for document control systems.
Collaborated across departments and levels of management to gain consensus on procedural documentation.
Converted documents from one application to another.
Maintained document control system and updated work instructions, procedures and associated databases.
Worked with internal staff to process documents and sent for closing.
Assisted in continuous improvement activities while developing and maintaining resulting documents.
Translated complex technical information into intuitive clear format.
Collaborated with quality assurance team to comply with regulatory requirements.
Identified audit parameters to comply with quality standards.
Assisted compliance officer to gather necessary documentation for new account applications.
Assisted with document troubleshooting and recovery of corrupt documents and files.
Contributed to design and implementation of overall corporate documentation standards, numbering conventions and templates.
Documentation and Quality Manager
Pavilion Renewables WLL
07.2021 - Current
ISO 9001, 14001,45001 Company compliance management
Administrator for the Tracker System to track progress and control of documentation
Performing as a strong member of a cohesive team with strict adherence to health, safety and statutory regulations, governance processes and compliance requirements.
Calibrated instruments and scales in production area and quality lab.
Equipped and organized facility to comply with company strategy for online and offline quality controls.
Updated quality control standards, methods, and procedures to meet compliance requirements.
Followed quality standards and procedures to minimize errors and maximize customer satisfaction.
Devised specifications for processes.
Improved quality processes for increased efficiency and effectiveness.
Increased customer satisfaction through adherence to quality standards and customer requirements.
Liaised with HR manager to organize and perform quality standard training for new and existing staff.
Coordinated and oversaw periodic audits to evaluate product quality and safety and address non-conformances.
Developed and deployed production control plans and created work instructions and procedures.
Inspected inbound and outbound products for compliance with established industry standards, company policies, and procedures.
Managed and archived quality documentation and participated in internal and external quality audits.
Wrote and implemented new rework procedures to standardize processes and streamline workflow.
Sorted product and provided expertise on non-conforming product requirements.
Evaluated quality problems and performed assessments to identify and resolve issues.
Mentored and encouraged employees to strive for excellence while fostering professional growth.
Assisted in organizing and overseeing assignments to drive operational excellence.
Defined clear targets and objectives and communicated to other team members.
Leveraged data and analytics to make informed decisions and drive business improvements.
Launched quality assurance practices for each phase of development
Streamlined and monitored quality programs to alleviate overdue compliance activities.
QC Data book Reviewer
Hitachi, Mitsubishi, ZA
03.2017 - 06.2021
Data book submission and final handover to client
Eskom – Kusile Project
Processed 8000 construction Data books per boiler for 6 units (boilers)
Administrator for the Tracker System to track progress and control of documentation
Quality results (agreed standards/compliance)
Updating of Progress for Handover on Tracker Database
Implementation of Completion Procedures and Completion Instruction
Expedite and follow up the construction and discipline for clearing of Punch items
Handling and reviewing data files as per kks / lines and systems for final document sign off
Support of task force with vital documents for construction completion
Review work files for quality and correctness
Responsible for electronic receipt, recording, tracking reporting, of related documents in a timely manner
Performing as a strong member of a cohesive team with strict adherence to health, safety and statutory regulations, governance processes and compliance requirements.
Completed accurate and polished formatting in line with publishing standards prior to submission.
Managed competing deadlines with efficiency.
QC Data book Coordinator
Murray & Roberts, ZA
10.2014 - 02.2017
Coordinating Data book submission and final handover to client
Eskom – Kusile Project
Managing QC Site work file control office – Team of 12 employees
Member of MRPE / MHPSA JTF subcommittee for Work files and Data books
Administrator for the Tracker System to track progress and control of documentation
Monitoring schedule to meet Milestone
Updating of Progress for Handover on Tracker Database
Developing and providing of weekly/month Report overview based on Handover Activities in the project
Daily Completion Meetings with Discipline
Implementation of Completion Procedures and Completion Instruction
Close coordination with various disciplines for target date of completion of different inspections to avoid delay of System and Documentation Turnover
Expedite and follow up the construction and discipline for clearing of Punch items
Handling and review 8000construction packs x 6 boilers - files as per kks/lines and systems for final document sign off
Support of task force with vital document for construction completion.
Tracked records, filed documents and maintained communication between clients to manage office activities.
Used job-related software to draft and finalize written correspondence and documentation.
Evaluated operational practices and identified improvement opportunities to develop revisions for systems and procedures.
Kept high average of performance evaluations.
Monitored front areas so that questions could be promptly addressed.
Resolved issues through active listening and open-ended questioning, escalating major problems to manager.
Document Control and Handover Assistant
Worley Parsons, ZA
06.2012 - 09.2014
Maintenance of related documentation
Responsible for electronic receipt, recording, tracking reporting, and disposition of related documents in a timely manner
Perform complex PDDM duties and analytic tasks
QA Checks on drawings before submission and all relevant documentation
Interface with groups inside and outside the organization
Requesting Drawings
Assisting with documentation Requests
Co-ordinate online squad checking process - encompass and share point
Control technical queries and concessions – distributions and general office administration including filing
Responsible for obtaining information, compiling and distribution of the various reports
Accurate document/information processing and management
Daily visits to EIE - Sasol
Collecting drawings and all relevant documentation from EIE
Making full use of share point and encompass
Issue of project management instruction - requisitions.
Worked closely with management to provide effective assistance for specific aspects of business operations.
Greeted guests in with friendliness and professionalism.
Reviewed and edited documents for accuracy, grammar and clarity.
Developed and maintained filing systems to facilitate easy access to information.
Drafted common document templates to reduce time spent creating documents from scratch.
Education
High School Diploma -
Oosterland
Secunda , South Africa
04.2001 -
Skills
Microsoft Office Suite - Teamsundefined
Qualifications And Certificates
ISO 9001,14001,45001 Internal Auditors
ISO 9001 Quality Management (QMS)
ISO 14001 Environmental Management
ISO 22000 Elements of Food Management System (FSMS)
HCCP Food Safety System for Restaurants and other Catering
Master Microsoft Power BI
Diploma Business Administration
SAIW – Quality Inspector Level I
IRCA – Safety Rep Course
Megro Imjeni Facilitators course
Microsoft Office & Pastel
Change Management & Project Execution
Integraph- Picoda Welding Coordination System
Full Driver License
Demonstrated Abilities
Experienced in working in an engineering project group or document management center.
Extensive working knowledge of the oil and gas industry
Specialist knowledge in Oil & Gas document management systems and procedures
Ability to control, direct, supervise and manage the day-to-day activities with a documentation management center.
Experienced in electronic data formats production and retention.
Experienced in writing and maintaining of departmental procedures
Extensive knowledge of Asset information management requirements
Extensive knowledge of project document close - out and handover
Knowledge of file format conversion process
Knowledge of various electronic document management applications
Ability to carry out departmental audits on both the system and the processes in document management
Knowledge of maintenance and administration of the document management system
Ability to carry out performance reviews and appraisals with DM personnel
Skilled and experienced quality document management professional with a solid background in quality documentation handover and control and management
Strong technical aptitude with the ability to read and interpret technical documentation
Good written and verbal communicator with superior interpersonal, negotiation and liaison skills
Able to relate to a wide range of people from various cultural, professional and technical sectors
Solid analytical aptitude with advanced organisational, problem-solving and time-management skills
Safety conscious with strict adherence to health and safety regulations and guidelines
Able to work well under pressure and meet strict deadlines in a fast-paced environment
Strong team player with the ability to work unsupervised
Displaying a high level of professionalism and confidentiality, with meticulous attention to detail.
Specialist Skills
Quality Inspection – Piping and mechanical
Final handover – Piping and mechanical
Welding systems Admin
Document Management
Data book Inspections
Service Provider Management
Handover Coordination
ISO Documentation Implementation
Compliance Management
Quality and Quantity verification
Contract Admin
Site Agent (Badging)/Site Access
Project Management
Chemical plants
Power and Energy Plants
Health and safety requirements and file compilation
References
Willem Keller, +27 84 549 2814, w_keller@za.mhps.com, Handover Lead – Hitachi Mitsubishi
Allard van dyk, allard.vandyk@murrob.co.za, Site Director – Murray and Roberts
Principal Engineer, Oman Petrochemical Project at SABIC, Engineering & Project ManagementPrincipal Engineer, Oman Petrochemical Project at SABIC, Engineering & Project Management