ACONEX
Marvin Punay
Document Control Manager
Riyadh
Summary
Experienced Document Control Manager with 17 years of expertise in the GCC region and a total of 19 years in document management and control. Skilled in planning, organizing, and maintaining documents for accuracy and timeliness. Committed to delivering high-quality results and meeting deadlines. Currently holding a transferable Iqama, ready to contribute extensive knowledge and skills to a new opportunity.
Overview
2025
2025
years of professional experience
2022
2022
years of post-secondary education
8
8
Certifications
4
4
Languages
Work History
Document Control Lead
AECOM Saudi Arabia
4 2024 - Current
- Carried out in-depth needs assessments to determine document management requirements at Company, department and individual user levels.
- Reviewed document management protocols and user activities against internal records policies and document management standards.
- Established, improved and reinforced document management systems to handle current and expected requirements.
- Established a comprehensive document organization structure for easy access and retrieval, increasing overall efficiency within the department.
- Created information architecture to format content and method of distribution.
- Managed the archival process for obsolete documents in accordance with retention policies, preserving valuable storage space while adhering to legal requirements.
- Improved document control processes by implementing an electronic file management system, optimizing workflow and reducing retrieval time.
- Implemented version control protocols to prevent unauthorized access or modification of sensitive documents, safeguarding company information.
- Developed training materials and conducted sessions for new employees, enhancing their understanding of the document control process.
- Developed training materials and conducted sessions for new employees, enhancing their understanding of the Electronic Document Management System, including ACONEX, BIM 360 Doc, ProjectWise, InEight Doc, Unifier, Proliance, SharePoint, and Prolog
- Developed metrics and reporting tools for monitoring document control performance, identifying areas for improvement and driving continuous process enhancements.
- Investigated and resolved variances in digital and physical records to promote record integrity.
- Implemented robust backup strategies for critical documentation, minimizing risk associated with data loss or corruption.
- Responsible for managing and administering the company SharePoint portal
- Responsible on Project Document Management Start up Set-up
- Responsible on Project Closure management all information related too the closure of the project.
- Conducted regular audits on controlled documents, maintaining compliance with company policies and regulatory requirements.
Document Control Manager
ARDARA (PIF Company)
04.2023 - 04.2024
- Successfully managed the creation and maintenance of document control systems for a large team, enhancing operational efficiency and collaboration.
- Implemented a comprehensive quality assurance system to ensure compliance with ISO standards.
- Developed standard operating procedures to streamline processes and improve overall efficiency.
- Conducted periodic audits to identify and rectify discrepancies, ensuring accuracy and compliance.
- Ensured alignment with the Project Document Management Plan, encompassing document numbering, formatting, issuance, review, dispatch, recording in the Project EDMS, and archiving.
- Established and promoted a document management department and system tailored to the project’s needs throughout its lifecycle.
- Collaborated with project teams, contractors, and third parties to establish standards and facilitate efficient documentation flow, ensuring successful project handover and close-out in line with client requirements.
- Served as ACONEX and Unifier Organization Admin and Project Admin for multiple organizations.
- Supervise Project Management Consultancy (PMCs) document controllers and monitor their activity.
- Trained and supervised staff in document control processes and best practices.
- Monitored document control activities to ensure accuracy and timeliness.
- Led the Document Control Center (DCC), providing effective direction and motivation to departmental staff.
- Conducted onboarding workshops on documentation practices for consultants, contractors, designers, and the site supervision team.
- Attended kick-off meetings to present the Project Document Management Plan and ACONEX and Unifier to contractors, vendors, and consultants.
- Supported the System Implementor in developing the Electronic Document Management System (EDMS) using ACONEX and Unifier, focusing on platform development, workflow integration, forms integration, and project configuration.
- Facilitated knowledge transfer to the local document controller and assisted in providing ACONEX, Unifier training for contractors, vendors, and consultants, including onboarding and workflow training.
- Prepared weekly document control dashboards and stakeholder updates for the client.
- Followed up with stakeholders regarding documentation backlogs, ensuring timely submission of deliverable schedules.
- Responsible for managing and administering the company SharePoint, Oracle Content Manager (OCM) portal
- Responsible on Project Document Management Start up Set-up
- Responsible on Project Closure management all information related too the closure of the project.
- Conducted regular audits on controlled documents, maintaining compliance with company policies and regulatory requirements.
Document Control Manager
Saudi Parson LTD
12.2021 - 04.2023
- Seconded to Public Investment Fund (PIF)
- Carried out in-depth needs assessments to determine document management requirements at department and individual user levels.
- Served as a subject matter expert on document control best practices, providing guidance to colleagues and contributing to a culture of excellence within the organization.
- Established a comprehensive document organization structure for easy access and retrieval, increasing overall efficiency within the department.
- Improved document control processes by implementing an electronic file management system, optimizing workflow and reducing retrieval time.
- Developed training materials and conducted sessions for new employees, enhancing their understanding of the document control process.
- Established, improved and reinforced document management systems to handle current and expected requirements.
- Managed regulatory requirements and audit support needs by completing and submitting accurate paperwork.
- Supported end-user access requirements by establishing compliant systems and effective access policies.
- Managed file archival and information retrievals.
- Maintained organized and efficient document flows by using excellent planning and multitasking skills.
- Created information architecture to format content and method of distribution.
- Oversaw performance of team of technical writers, assigned resources and updated management on projects
- Collaborated with quality assurance team to comply with regulatory requirements.
- Managed the archival process for obsolete documents in accordance with retention policies, preserving valuable storage space while adhering to legal requirements.
Document Control Manager
Jones Lang Lasalle
09.2020 - 12.2021
- (Seconded to Project Client Diriyah Gate Authority and Managing JLL Document Department in the Project)
- Created and implemented a flexible document management system tailored to client requirements while aligning with Faithful & Gould existing policies and procedures.
- Delivered comprehensive training and support to client staff on Electronic Document Management Systems, specifically JLL and Proliance, enhancing their proficiency and efficiency in document handling.
- Responsible for creating, implementing, and continuously improving the JLL Document Control Management Plan, including procedures, policies, guidelines, and forms
- Responsible for creating and implementing an EDMS process workflow tailored to meet the needs of various EDMS
- Support LTI of Unifer implementation to the project to cater cost managment.
- applications, clients, and interdepartmental requirements.
- Consistently supported the junior document control team by completing tasks related to documentation classification, recording, archiving, and conversion.
- Collaborated across departments and levels of management to gain consensus on procedural documentation.
- Contributed to design and implementation of overall Client documentation standards, numbering conventions and templates.
- Managed and motivated employees to be productive and engaged in work.
- Accomplished multiple tasks within established timeframes.
- Maximized performance by monitoring daily activities and mentoring team members.
- Enhanced customer satisfaction by resolving disputes promptly, maintaining open lines of communication, and ensuring high-quality service delivery.
- Resolved staff member conflicts, actively listening to concerns and finding appropriate middle ground.
Document Control Manager
Faithful Gould
07.2018 - 09.2020
- (Seconded to Project Client Diriyah Gate Authority)
- Created and implemented a flexible document management system tailored to client requirements while aligning with Faithful & Gould existing policies and procedures.
- Delivered comprehensive training and support to client staff on Electronic Document Management Systems, specifically Faithful & Gould and Proliance, enhancing their proficiency and efficiency in document handling.
- Responsible for creating, implementing, and continuously improving the Faithful & Gould Document Control Management Plan, including procedures, policies, guidelines, and forms
- Responsible for creating and implementing an EDMS process workflow tailored to meet the needs of various EDMS applications, clients, and interdepartmental requirements.
- Support LTI of Unifer implementation to the project to cater cost managment.
- Consistently supported the junior document control team by completing tasks related to documentation classification, recording, archiving, and conversion.
- Collaborated across departments and levels of management to gain consensus on procedural documentation.
- Contributed to design and implementation of overall Client documentation standards, numbering conventions and templates.
- Managed and motivated employees to be productive and engaged in work.
- Accomplished multiple tasks within established timeframes.
- Maximized performance by monitoring daily activities and mentoring team members.
- Enhanced customer satisfaction by resolving disputes promptly, maintaining open lines of communication, and ensuring high-quality service delivery.
- Resolved staff member conflicts, actively listening to concerns and finding appropriate middle ground.
Senior Document Control
Lousi Berger
07.2015 - 07.2018
- Created and implemented a flexible document management system tailored to client requirements while aligning with Luis Berger's existing policies and procedures.
- Delivered comprehensive training and support to client staff on Electronic Document Management Systems, specifically Luis Berger and Proliance, enhancing their proficiency and efficiency in document handling.
- Responsible for creating, implementing, and continuously improving the Luis Berger Document Control Management Plan, including procedures, policies, guidelines, and forms
- Responsible for creating and implementing an EDMS process workflow tailored to meet the needs of various EDMS applications, clients, and interdepartmental requirements
- Responsible on Administration of Document Management System of the client (ACONEX, Unifier and BIM Doc Management System.
- Spearhead the data migration from ACONEX to BIM Document Management System
- Safeguarded sensitive information with strict adherence to confidentiality protocols and data protection regulations.
- Supported smooth project execution, ensuring timely distribution of essential documents to stakeholders.
- Contributed to cost savings by identifying opportunities for improved document management efficiencies.
- Reduced errors in documentation with thorough quality checks and attention to detail.
- Facilitated collaboration among multidisciplinary teams through centralized access to vital project documents.
- Implemented effective tracking mechanisms for monitoring progress on key deliverables and milestones within projects.
Senior Document Control (Acting DC Manager)
AECOM Saudi Arabia
10.2012 - 07.2015
- Created and implemented a flexible document management system tailored to client requirements while aligning with AECOM's existing policies and procedures.
- Delivered comprehensive training and support to client staff on Electronic Document Management Systems, specifically ACONEX and Proliance, enhancing their proficiency and efficiency in document handling.
- Responsible for creating, implementing, and continuously improving the AECOM Document Control Management Plan, including procedures, policies, guidelines, and forms
- Responsible for creating and implementing an EDMS process workflow tailored to meet the needs of various EDMS applications, clients, and interdepartmental requirements
- Consistently supported the junior document control team by completing tasks related to documentation classification, recording, archiving, and conversion.
- Managed and motivated employees to be productive and engaged in work.
- Accomplished multiple tasks within established timeframes.
- Maximized performance by monitoring daily activities and mentoring team members.
- Enhanced customer satisfaction by resolving disputes promptly, maintaining open lines of communication, and ensuring high-quality service delivery.
- Resolved staff member conflicts, actively listening to concerns and finding appropriate middle ground.
Senior Document Control
Branch of Sinopec Services Saudi Arabia
09.2010 - 09.2012
- Safeguarded sensitive information with strict adherence to confidentiality protocols and data protection regulations.
- Supported smooth project execution, ensuring timely distribution of essential documents to stakeholders.
- Contributed to cost savings by identifying opportunities for improved document management efficiencies.
- Reduced errors in documentation with thorough quality checks and attention to detail.
- Increased efficiency in managing large volumes of documents through the implementation of electronic filing systems and automation tools.
- Enhanced document control processes by implementing efficient filing and retrieval systems.
- Facilitated collaboration among multidisciplinary teams through centralized access to vital project documents.
- Implemented effective tracking mechanisms for monitoring progress on key deliverables and milestones within projects.
- Promoted a culture of continuous improvement within the document control function, proactively identifying and addressing gaps in processes.
- Championed change management initiatives related to document control policies, continuously improving internal processes for maximum effectiveness.
- Managed the full lifecycle of corporate documents, from creation to archiving or destruction as per company guidelines.
Document Controller & Data Entry Operator
Nesma & Partners
03.2007 - 09.2010
- Scanned, filed and transmitted various documents and adhered to digital filing procedures.
- Monitored due dates and deadlines and worked to submit all documents on time or early.
- Checked accuracy and completeness of documents to identify deficiencies and recommend corrective actions.
- Carefully reviewed all documents and reports for completeness and accuracy.
- Coordinated document exchange between departments, contractors, suppliers, and customers.
- Ensured timely submission of project documents by closely monitoring deadlines and prioritizing tasks accordingly.
- Maintained accurate records of all project-related documents, facilitating quick retrieval when needed.
- Safeguarded sensitive information through stringent adherence to company confidentiality policies and procedures.
- Managed version control effectively, ensuring that all team members accessed the most up-to-date documents for reference or editing purposes.
Document Controller & IT Technician
Warmic Trading
03.2005 - 03.2007
- Scanned, filed and transmitted various documents and adhered to digital filing procedures.
- Monitored due dates and deadlines and worked to submit all documents on time or early.
- Checked accuracy and completeness of documents to identify deficiencies and recommend corrective actions.
- Enhanced document organization by implementing efficient categorization and filing systems.
- Developed and documented standard operating procedures for consistent IT service delivery across the organization.
- Delivered end-user training on various IT tools and platforms, promoting self-sufficiency among staff members.
- Completed detailed reporting on work activities, providing management with insights into IT operations and opportunities for improvement.
- Patched software and installed new versions to eliminate security problems and protect data.
Education
Associate - computer technology
Mindanao Autonomous College Foundation, Inc.
Basilan, MindanaoProfessional Diploma - Information Technology
Filipino Institute
Al Rigga, DubaiDiploma - Information Technology
Adams Academy Inc. Ltd, T/A. John Academy
High School Diploma - undefined
Sinait National High School
Sinait, Ilocos SurIntermediate School - undefined
Pag-Asa Elementary School
Caloocan City, PhilippinesSkills
Document Management
EDMS Application
ACONEX
Oracle Unifier
Oracle Content Manager
Proliance
SharePoint
ProjectWise
PWeb
Quality Assurance
Project Management
Regulatory Compliance
Administrative Skills
Organizational Skills
Problem Solving
Leadership
Attention to detail
Communication
Time management
Adaptability
Work ethic
Creativity
Teamwork
Information Management
Document Review
Auditing procedures
Workflow Management
Version control
Digital file organization
Data Management
Information Analysis
Policy Development
Disaster Recovery Planning
Professionalism
Knowledge management
Task Prioritization
Risk Management
Time management abilities
Certification
Certified AECONEX Specialist
References
- Mick Dalton, Project Director, AECOM, +966.53240071, Mdalton@dgda.gov.sa
- Martin Flaherty, Program Director, Faithful & Gould, +966.560214239, martinflaherty2@gmail.com
- Sheik Pahary, Delivery Director, ARDARA, +966.560214239, s.pahary@ardara.sa
Software
Unifier
BIM 360 Doc
Proliance
Project Wise
Microsoft Office
Prolog
InEight Doc
Sharepoint
Adobe Acrobat
Powe BI
Timeline
Document Control Manager
ARDARA (PIF Company)
04.2023 - 04.2024
Document Control Manager
Saudi Parson LTD
12.2021 - 04.2023
Document Control Manager
Jones Lang Lasalle
09.2020 - 12.2021
Document Control Manager
Faithful Gould
07.2018 - 09.2020
Senior Document Control
Lousi Berger
07.2015 - 07.2018
Senior Document Control (Acting DC Manager)
AECOM Saudi Arabia
10.2012 - 07.2015
Senior Document Control
Branch of Sinopec Services Saudi Arabia
09.2010 - 09.2012
Document Controller & Data Entry Operator
Nesma & Partners
03.2007 - 09.2010
Document Controller & IT Technician
Warmic Trading
03.2005 - 03.2007
Professional Diploma - Information Technology
Filipino Institute
Diploma - Information Technology
Adams Academy Inc. Ltd, T/A. John Academy
High School Diploma - undefined
Sinait National High School
Intermediate School - undefined
Pag-Asa Elementary School
Document Control Lead
AECOM Saudi Arabia
4 2024 - Current
Associate - computer technology
Mindanao Autonomous College Foundation, Inc.
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