MARY GRACE B. MOLINA
Al Muharraq,Bahrain
Summary
Detail-oriented professional with a strong work ethic and proven expertise in administrative efficiency and client services excellence. Demonstrates exceptional customer service, effective communication, and team collaboration skills. Proficient in Microsoft Office, with a keen ability to manage time effectively and ensure documentation accuracy. Skilled in report compilation, supply ordering, invoicing systems, and event planning. Aspires to leverage accounting basics and familiarity with legal documents to enhance organizational operations.
Diligent Secretary equipped to manage high-volume phone calls and complex schedule management. Offers personable and professional demeanour coupled with tactful and diplomatic communication skills.
Background in clerical and secretarial roles with proven knowledge and skills, contributing to efficient office operations.
Overview
17
17
years of professional experience
4
4
years of post-secondary education
1
1
Certification
Work history
SECRETARY/HR/DOCUMENT CONTROLLER
DESIGN 2000
2022.07 - 2026.05
- Responsible for handling company bank accounts with strict confidentiality, ensuring accurate recording and reconciliation of all financial transactions.
- Monitored bank account balances, processed payments through the company bank account, including supplier invoices, payroll, and reimbursements and prepared monthly financial reports for management review.
- Managed daily company bank transactions, including deposits, withdrawals, and account reconciliations.
- Handling Personal Account of the Bosses.
- Manage and organize schedules, appointments, and meetings.
- Maintain and update office records, databases, and filing systems.
- Prepare, edit, and format documents, letters, memos, and reports.
- Handle incoming and outgoing emails, calls, and correspondence.
- Coordinate travel arrangements, accommodations, and itineraries.
- Monitor and manage office supplies and inventory.
- Ensure office equipment (printers, computers, etc.) is functional and maintained.
- Coordinate with vendors, suppliers, and service providers.
- Serve as the point of contact between management, employees, and clients.
- Coordinate with payroll for attendance, overtime, and salary updates.
- Assist employees with benefits, leave processing, and related documentation.
- Help ensure company policies and procedures are followed.
- Support the HR department in developing and communicating HR policies.
- Applying & Renewal of Visas of the employee in LMRA system.
- Handling the renewal of Company Certificate Registration (CR) in SIJILAT.
- Applying & Renewal of the identity card (CPR) of the employees.
- Handling all the payments for GOSI, VISA and LMRA monthly fees etc.
- Secretarial/HR Duties:
- Document Controller Duties:
- Create, maintain, and update document control procedures, templates, and registers.
- Ensure all project and company documents are properly filed, categorized, and stored in physical and digital systems.
- Maintain version control to ensure that current versions of documents are always available.
- Ensure proper document numbering, coding, and naming conventions are followed.
- Maintain logs of incoming and outgoing documents to ensure full traceability.
- Track document statuses, such as review comments, approvals, revisions, and updates.
- Notify relevant parties of document updates, deadlines, and required actions.
SECRETARY/ADMIN/HR ASISTANT
Bukhowa International Investment Co W.L.L
2019.10 - 2022.06
- Handling office tasks, such generating reports, setting up meetings, and reordering office supplies.
- Updating paperwork, maintaining documents and word processing.
- Handling incoming calls and other communication.
- Responsible for achieving all business and HR related documents.
- Creating, maintaining, and entering information into databases.
- Maintain polite and professional communication via phone and email.
- Submit expense reports for EWA, Telephone bills, and misc.
- Keep employee records (physical & digital).
- Maintain a filing system for data on tenants and company projects.
- Organize, store, and print company documents as needed.
- Applying & Renewal of Visas of the employee in LMRA system.
- Handling the renewal of Company Certificate Registration (CR) in SIJILAT.
- Applying & Renewal of the identity card (CPR) of the employees.
- Handling all the payments for GOSI, VISA and LMRA monthly fees etc.
- DUTIES AND RESPONSIBILITIES:
ADMINISTRATION & REGISTRATION ASSISTANT
ProCloud Training Center
2016.09 - 2019.09
- Handling office tasks, such generating reports and presentations, setting up for meetings, and reordering supplies.
- Handling incoming calls and other communication.
- Updating paperwork, maintaining documents and word processing.
- Helping organize and maintain office common areas.
- Greet and assist the trainees and visitors.
- Maintain polite and professional communication via phone and email.
- Performing general office clerk duties and errands.
- Experience as a virtual assistant.
- Creating, maintaining, and entering information into database
- DUTIES AND RESPONSIBILITIES:
FOOD AND BEVERAGES SERVER/BUFFET WAITRESS
Delmon International Hotel
2012.08 - 2015.03
- Greet guests, escort, and seat them according to their references.
- Present menus to patrons and answer questions about menus items, making recommendations upon request.
- Take orders from patrons for food and beverages.
- Ensure that the order is prepared according to the menus.
- Check with the guest to ensure that they are enjoying their meals and take action to correct any problems.
- Keep a constant eye on the table to gauge needs and fulfill them immediately.
- Remove dishes and glass from tables or counters, take them to kitchen for cleaning.
- Roll silver ware, set up food station or set up dining areas to prepare for the next shift.
- Fill salt, pepper, sugar, cream, condiments, and napkins container.
- Accept payment cash and credit card
- DUTIES AND RESPONSIBILITIES:
CASHIER
Hana Nomai Resto Bar
2012.02 - 2012.07
- Received and counted working cash at the beginning of shift.
- Receive payments by cash, credit cards, and vouchers.
- Issue receipts, refunds, credit and change to customer.
- Opened and closed store and register.
- DUTIES AND RESPONSIBILITIES:
COOKER
Woobly Boot Restaurant
2009.04 - 2012.01
- Set up stations and collect all necessary supplies to prepare menu for service.
- Prepare a variety of foods, meat, poultry, vegetables, and cold foods items.
- Cover, date and correctly store all bits and pieces and food prep items.
- Use food preparation tools in accordance with manufactures instruction.
- Close the kitchen correctly and follow the closing checklist for kitchen stations.
- Always maintain a prepared and sanitary work area.
- Make sure all storage areas are tidy and all products are stored appropriately.
- Returns dirty food preparation utensils to the appropriate areas
- DUTIES AND RESPONSIBILITIES:
Education
Alternative Learning System -
Department of Education
High School - undefined
Francisco G. Nepomuceno Memorial High School
Angeles City, Pampanga 2002.01 - 2006.01
Skills
- Microsoft Office proficiency
- Fast learner under pressure
- Team collaboration
- Strong work ethic
- Effective communication
- Exceptional customer service
- Active listening
- Attention to detail
- Administrative efficiency
- Time management excellence
- Documentation accuracy
- Report compilation
- Supply ordering capability
- Invoicing systems
- Telephone protocol knowledge
- Familiarity with legal documents
- Office diplomacy
- Email correspondence
- Event planning expertise
- Client services excellence
- Accounting basics
Certification
- Valid Bahrain Driving License First
- Issued on 2016-03-08
Character References
Details will be submitted upon request.
Training Experience
- HEART SAVER FIRST AID CPR AED
- ProCloud Training Center
- March 2017
Disclaimer
I hereby the above information is true and correct to the best of my knowledge. MARY GRACE B. MOLINA
Personal Data
- Age: 36
- Date of Birth: 26 February 1989
- Place of Birth: San Fernando Pampanga
- Nationality: Filipino
- Religion: Roman Catholic
- Marital Status: Married
- CPR No: 890224579
Timeline
SECRETARY/HR/DOCUMENT CONTROLLER
DESIGN 2000
2022.07 - 2026.05
SECRETARY/ADMIN/HR ASISTANT
Bukhowa International Investment Co W.L.L
2019.10 - 2022.06
ADMINISTRATION & REGISTRATION ASSISTANT
ProCloud Training Center
2016.09 - 2019.09
FOOD AND BEVERAGES SERVER/BUFFET WAITRESS
Delmon International Hotel
2012.08 - 2015.03
CASHIER
Hana Nomai Resto Bar
2012.02 - 2012.07
COOKER
Woobly Boot Restaurant
2009.04 - 2012.01
High School - undefined
Francisco G. Nepomuceno Memorial High School
2002.01 - 2006.01
Alternative Learning System -
Department of Education