Mary Grace Aruejo
Executive Coordinator-Assistant
Manama,Bahrain
Summary
Experienced administrative professional with a strong background in handling administrative affairs, communication, and providing clerical support to management and staff. Possessing 9 years of industry experience, I have developed a deep understanding of effectively managing administrative tasks and supporting the smooth functioning of an organization. Skilled in coordinating schedules, managing correspondence, and maintaining confidential information, adept at ensuring efficient operations and fostering effective communication within teams. Commitment to delivering exceptional administrative support and attention to detail make a valuable asset in any administrative role.
Overview
8
8
years of professional experience
1
1
Certification
Work History
Executive Coordinator- Administrative Affairs
URBASER Bahrain Co. W.L.L.
11.2016 - Current
• Ensure effective communication and information accuracy between executives, internal teams, and external stakeholders.
• Oversee all administrative operations for senior management, including drafting correspondence, managing travel arrangements, and maintaining executive schedules.
• Prepare and proofread contracts, tenders, and other official documents to ensure accuracy and compliance.
• Coordinate logistics for Board of Directors meetings, business travel, and special projects, ensuring seamless execution.
• Manage document filing systems, maintaining confidentiality for sensitive information.
• Supervise drivers and staff for operational tasks, such as invoice deliveries, bank errands, and travel logistics.
• Assist with project management, monitoring progress on strategic action plans and liaising with contractors and government departments.
Education
Bachelor of Arts - Political Science
Baguio Central University
Baguio City 06.2011 - 10 2015
Skills
Organizational Skills
Certification
Certificate in Executive Assistant Skills, Alison, 1949-22378798
Key Achievements
• Successfully managed communications across multiple international branches, enhancing organizational efficiency.
• Streamlined administrative processes, reducing turnaround time for critical documents.
Timeline
Executive Coordinator- Administrative Affairs
URBASER Bahrain Co. W.L.L.
11.2016 - Current
Bachelor of Arts - Political Science
Baguio Central University
06.2011 - 10 2015
Certificate in Executive Assistant Skills, Alison, 1949-22378798
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