Muhammad Yassir Yousaf

• Implemented a sophisticated proposal tracking system to enhance submission punctuality and document management.
• Ensured bid participation compliance by rigorously following client registration procedures.
• Orchestrated the bid lifecycle, from proposal coordination to phase-specific support, ensuring a streamlined process.
• Cultivated robust client rapport and successful project delivery through strategic tender communication.
• Ensured compliance with all relevant regulations during the bidding process, avoiding any legal complications later down the line.
• Provided multidisciplinary bid assistance, creating initial responses to secure RFPs across diverse business sectors.
• Led client engagement initiatives, developing initial Go/No-Go presentations to secure executive buy-in for prospective projects, underpinned by analysis of RFP documents and strategic dissemination to key business stakeholders.
• Conducted meticulous QA/QC reviews to guarantee conformity with stringent tender requirements and bidding protocols.
• Supported Bid teams in embedding Local Content (LCGPA) stipulations within proposals.
• Collaborating with legal for contract finalization and completing all due diligence for final sign-off.
• Provided constructive feedback to team members following unsuccessful bids, fostering a culture of continuous improvement and learning from mistakes made previously.
• Tracked all active bids on an internal system for easy access and status visibility amongst team members.
• Served as primary point of contact for all external stakeholders involved in bids managed.
• Regularly maintaining and updating client portals for smoother communications. Monitored procurement portals i.e., Etimad (for Government Authorities), SAP Ariba (for NEOM, DGCL, Qiddiya, RCU etc), ERP Systems (ROSHN, SAR etc), ensuring no potential opportunities were missed.
• Composed persuasive written responses to meet client requirements whilst maintaining company standards.
• Created classification systems to manage archives.
• Preparing and reviewing the Pre-RFP requirements from the client, i.e., RFI / PQQ / EOI / NDA submissions for KSA clients.
• Preparing multiple reports in relations to key strategic opportunities and wins/loss on weekly basis.
• Conducted post-bid reviews, resulting in improved future performance and strategy adjustments where necessary.
• Led and managed administrative staff to maintain smooth daily operations.
• Organized bid and contract reviews and flagged changes to contractual documents for action.

• Support, directs, supervises, and controls the execution of all support services related issues in the Riyadh Region
• Organizing work load, allocating tasks, tasking team daily
• Monitor travel & accommodation requests and ensure they comply with company policy
• Liaise with TA to identify future New Arrivals and thereby ensuring office space and relevant fixtures and fittings are prepared and ready
• Providing administrative supports to Riyadh based projects
• Ensured safety policies are followed throughout the departments
• Performing on-boarding process and induction of new starters for all Riyadh based staff and Projects
• Providing functional support and cover to central finance team on cash management
• Controlling company rented apartments and housing units for new starters
• Providing functional support to central safety team for SHE
• Maintaining and issuing stock of Personal Protective Equipment to all Riyadh based staff
• Maintaining stock and issuing fuel receipts to all Riyadh based staff
• Preparation of relevant reports and documents for senior managers
• Act as the single point of contact (SPOC) for Riyadh relating to support services, supplier/Utilities invoicing and staff expenses
• The control of Riyadh petty cash, in addition supervising/maintaining project’s petty cash in kingdom
• Ensure office supplies are stocked and available by monitoring use and ordering accordingly
• Ensuring any office maintenance issues are efficiently dealt with by timely reporting and relevant follow-up
• Identify and liaise directly with various suppliers and contractors
• The control of company vehicles and their monthly cost allocations
• Obtaining confirmations/Cash from employees/Clients for the deductions of Traffic Violation for Riyadh based vehicles
• Providing support for all the vehicles in Riyadh in case of break down etc.
• Supervision of company drivers (Riyadh) in respect of their daily duties
• Ensure company drivers are used only for company related business and transporting AECOM Arabia Employees as per company policy
• To liaise closely with Riyadh based Project Directors and provide support as required
• Fuel Cards Procurement, distribution and cost allocation
• PPE Stock keeping and issuance
• Supporting Project Accounting Manager in processing of Client’s invoices / CN processing for Riyadh region in oracle
• Supporting UAE bids/Proposals team for the collection of tenders and submission of proposals
• Issuance of AECOM ID to staff
• Arranging distribution of company issued HR/GR letters in Riyadh
• Arranging posts collection from Riyadh P.O. Box and the distribution in Riyadh
• Authorized Representative in SABB Riyadh for collection and submission of documents on Company’s behalf
• Providing Miscellaneous Reports/cost analysis to the management
• Liaised regularly with other department managers for better coordination of services.
• Managed staff training, resulting in increased skill levels across the team.
• Drove improvements in service delivery by fostering a culture of continuous learning.
• Handled complex situations calmly under pressure, ensuring minimal disruption to services.
• Ensured compliance with industry standards within all areas of responsibility.
• Increased staff morale with initiatives aimed at recognising their efforts and achievements.

• Reviewing & Processing monthly payroll
• Handling Monthly Cash Salaries
• Preparing End of Services benefits for leavers (according to local laws)
• Processing payments for Payroll, Supplier invoices, Government & Employee related payments
• Download daily bank statement for multicurrency bank accounts
• Update daily cash book to reflect all transactions from the bank statement
• Preparing monthly, quarterly & yearly management report for local Partner.
• Perform daily bank reconciliation.Prepare weekly and monthly cash forecasts
• Liaise with PM Chasing debt and cash collection, depositing in the bank and allocation of receipt in JD-Edwards (Financial system)
• Reconcile Inter-company and Liaise with senior management for audit preparation
• Coding & processing Supplier invoices / Employee expenses
• Answer and resolve customers, suppliers and employee’s payment related enquiries
• Handling Sales Ledger – raising client invoicing and booking in the system, maintaining projects Statement of accounts
• Reconciliation of Accounts (General Ledger reconciliation)
• Journal Entry Postings in JD-Edwards – Payroll, Trial Balance Reconciliation, Bank, Petty Cash, Accruals, Prepayment, Staff Bonus, Gratuity, & Miscellaneous)
• Booking Weekly Time sheets of all KSA site staff
• Handling petty cash in head office, reviewing & processing all offices petty cash floats in KSA, including projects.
• Assisting regional finance for reports & other analysis
• Support to General Manager / Project Directors on various reports (cost & revenue / PSR)
• Assisting & supporting for documentation & filing of annual tax returns
• Assisting & supporting in Filing monthly & annual WHT for the company
• Reviewing Office Filing (Finance, Admin & HR)
• Preparing monthly Project cost reports, Sales ledger analysis & Time & Expense Reports
• Allocation, de-allocation of staff, opening & closing cost codes on JD-Edwards
• Supporting in annual Audit of Company & annual Tax returns
• Processing CAPEX (Company’s Capital expenditure requests)
• Submitting monthly Cash returns to regional head office in Dubai
• Preparing Monthly Overhead Costs Analysis
• Preparing Weekly, Bi-weekly & Monthly Productive & Non-Productive Time costs Analysis
• Liaising with ME bonds department in collection of bonds/guarantees and submission to clients
• Liaising with Group treasury in updating the local bank accounts.
• Preparing monthly GOSI schedules, analysis and processing for payment

Support to HR & Admin

• KSA visa support (HR)
• Flight / Hotel bookings for all KSA staff
• Functional management of KSA office administration
• Attending calls on office local line
• Raising LPO's + letters for Riyadh office
• Maintaining staff files (HR)
• Handling Account with Mobily as an authorized person Processing new requests of Sim cards, credit limits & Internet connections
• Assisting new starters in setting up desktops & laptops

• Liaise with PM Chasing debt and cash collection, depositing in the bank and allocation of receipt in JD-Edwards
• Download daily bank statement for multicurrency bank accounts
• Update daily cash book to reflect all transactions from the bank statement & Performed daily bank reconciliation.
• Prepare weekly cash and monthly forecasts for company
• Handling Sales Ledger
• Processing payments for Payroll, Supplier invoices, Government payments & Employee related payments
• Reconciliation of Accounts (General Ledger reconciliation)
• Preparing Monthly analysis Project Cost reports, Sales Ledger Invoicing, Time & Expense Reports
• Allocation, De-allocation of staff, Opening, Closing Cost Codes on JD-Edwards
• Supporting in annual Audit of Company & annual Tax returns
• Processing CAPEX (Company’s Capital expenditure requests)
• Submitting monthly Cash returns to head office
• Weekly Time sheets (Dubai head office staff, project based staff & Oman based staff)
• Month End Journal Entries JD-Edwards (TB, Bank, PC, Accruals, Prepayment & Miscellaneous)