Neridy Tanyag
Al Muharraq,15
Summary
Dedicated and hard-working Executive Secretary with 14 years of experience. Proficient in organizing the day to day calendar and activities of the superiors I work with, maintaining confidential information and files and operating to achieve the smooth operations of the executive office.
Overview
24
24
years of professional experience
Work History
Executive Secretary
Alzayani Investments
Diplomatic Area
07.2019 - Current
- Provide high-level of administrative support to the Directors and other family member such as research, preparing month-end reports, performing clerical functions such as preparing correspondence, receiving of visitors, arranging conference calls, and scheduling meetings
- Handles the daily calendar of the Directors and other family members
- Provide high-level support on travel bookings, hotel accommodation and transportation of the Directors, Managers and family members during travels
- Responsible for the travel visa application to different countries of the Directors and family members
- Coordinates with household staff for instructions or errands for the Directors and family members
- Maintains and tracks records of payments and expenses of the Directors and family members
- Prepares minutes of meeting
- Responsible for the electronic and physical filing of documents
- Responsible for pantry and office supply monitoring and ordering
- Handles incoming calls and take messages if necessary.
Security Manager
American International Contractors Inc. (AICI)
Juffair
02.2016 - 04.2017
- Serve as the principle advisor to the Project Manager on all information with regards to the US Naval base security matter
- Maintain cognizance of all activity security functions and provide guidance, direction, coordination, and oversight to designated security guards
- Implementation of and compliance with information security requirements
- Maintain liaison with US Naval Security Officials and operations security to ensure information intended for public release receives required security reviews
- Coordinate with other US base activity officials regarding security measures
- Coordinate with information systems security personnel as required for effective management, use, and oversight of classified information in electronic form
- Coordinate when necessary with the proper authorities in response to security threats and incidents
- Maintain liaison with the special security officer, as appropriate, on issues of common concern
- Maintains and tracks the application of gate pass and access list for all employees working at site
- Handles the security manpower of the company.
Project Secretary/Document Controller
Kooheji Contractors
Tubli
12.2013 - 01.2016
- Handles the daily calendar, meeting and conference call schedule, booking of flights and minutes of meeting on a daily and weekly basis
- Responsible for the request and issue of gate pass, material pass and vehicle pass
- Responsible for dissemination and implementation of Navy Security Entry Procedures to site
- Responsible for the application and coordination to U.S
- Army Corps of Engineer and Customs Office at NSA 1 for customs duty exemption of the materials for BEQ Project
- Gives assistance for all the site engineer administrative works
- Handles the document control and filing system (incoming and outgoing documents), such as the submittals, inspection request, drawings, letters, etc
- Responsible for communication via email and sending of correspondences and memos to the consultant (U.S Army Corps of Engineer), subcontractors, and suppliers
- Responsible for monitoring the office and pantry supplies and coordinating with suppliers with regards to other site office needs
- Monitoring of invoices
- Meet and assist visitors
- Responsible for the daily reminders of schedule, important things to be signed, reviewed and approved by the Project Manager, Contracts Managers and Chief Operating Officer
- Perform a variety of clerical and administrative duties related to the work of the organization
- Organize and monitor day-to-day administrative activities.
Executive Secretary/Document Controller
Almoayed Holdings
Diplomatic Area
06.2011 - 10.2013
- Responsible for document control, physical and electronic filing
- Coordinates and assist lawyers by providing documents needed, sending updates to the client and accomplishing requested task as soon as possible
- Responsible for organizing flights, meetings and personal errands for the Chairman/Owner of the company and including all personal errands for the wife and the household
- Assists on the daily calendar of the Chairman
- Acts as support on the Senior P/A of the Chairman of the company
- Coordination on the overall daily activities of the office such formation of company, litigation and other legal services for clients
- Responsible for answering phone calls and over all function of the reception area
- Responsible for providing needs and assistance for all departments such as HR, accounts and administration
- Perform a variety of clerical and administrative duties beneficial to the company
- Organize and monitor day-to-day administrative activities.
Executive Secretary
Buchen Abulaal Oil and Gas Specialist
Sitra
01.2008 - 05.2011
- Prepare, key in, edit and proofread correspondences, invoices, presentations, brochures, publications, reports and related material from shorthand, machine dictation and handwritten copy using computers
- Open and distribute incoming regular and electronic mail and other material and co-ordinate the flow of information internally and with other departments and organizations
- Schedule and confirm appointments and meetings of employer
- Answer telephone and electronic enquiries and relay telephone calls and messages
- Set up and maintain manual and computerized information filing systems
- Determine and establish office procedures
- Greet visitors, ascertain nature of business and direct visitors to employer or appropriate person
- Record and prepare minutes of meetings
- Arrange travel schedules and make reservations
- Manage the daily calendar of the CEO
- Compile data, statistics and other information and may conduct research
- Organize conferences
- Supervise and train other staff in procedures and in use of current software
- Reporting directly to President and CEO of the company.
Shift-In-Charge
Jawad Business Group – Costa Coffee
Manama
07.2005 - 12.2007
- Handles over-all operation during shifts which includes providing good customer service, good quality of product and deployment of staff
- Provides information and training to staff
- Responsible in the monitoring of inventory, pastry and stock ordering
- Support the Store manager.
Cashier/Service Crew
Mcdonalds Kuwait
07.2000 - 07.2003
- Handled the receiving of payment and order taking of customers
- Responsible in the maintenance of the cleanliness of the restaurant
- Front liner for inquiries and complaints
- Handles the preparation of the sandwiches
- Responsible for the safety of the cash sales on shift
- Helps in the new promotions of the store.
HR Supervisor
Valley Sports Corp.
Manila
03.2002 - 03.2003
Center Supervisor
Valley Sports Corp.
Manila
04.2000 - 06.2002
Education
AB Masscommunications -
St.Scholastica’s College
01.1998
Skills
- PC, Microsoft Office, Outlook and Internet
- Booking Travel
- Conference Planning
- Travel Arrangement
- Meeting Planning
- Videoconference Preparation
- Appointment Setting
- Document Handling
- Documentation And Reporting
- Document Proofreading
- Managing Office Supply Inventory
- Office Supply Management
- Inbound Phone Call Handling
- Telephone Reception
- Communication Skills
- Filing And Data Archiving
- Mail Handling
- File Organization
- Digital Archiving
- File System Management
- Package Delivery
- Office Oversight
- Operational Oversight
- Board Relations
- Verbal And Written Communication
- Travel Coordination
- Master Calender Management
- Schedule Coordination
- Schedule And Calendar Management
- Operations
- Document Scanning
- Document Processing
- Financial Tracking
- Report Preparation
- Data Entry
- Team Development
- Interpersonal Skills
- Operational Leadership
- Staff Training
- Documentation And Control
- Travel Planning
- Executive Support
References
Available upon request.
Timeline
Executive Secretary
Alzayani Investments
07.2019 - Current
Security Manager
American International Contractors Inc. (AICI)
02.2016 - 04.2017
Project Secretary/Document Controller
Kooheji Contractors
12.2013 - 01.2016
Executive Secretary/Document Controller
Almoayed Holdings
06.2011 - 10.2013
Executive Secretary
Buchen Abulaal Oil and Gas Specialist
01.2008 - 05.2011
Shift-In-Charge
Jawad Business Group – Costa Coffee
07.2005 - 12.2007
HR Supervisor
Valley Sports Corp.
03.2002 - 03.2003
Cashier/Service Crew
Mcdonalds Kuwait
07.2000 - 07.2003
Center Supervisor
Valley Sports Corp.
04.2000 - 06.2002
AB Masscommunications -
St.Scholastica’s College
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